Email Jail Bail
Email Jail Bail are solutions to unlock your inbox from too many emails.
Toast Technology's proposed solutions
Here at Toast Technology we've been investigating various ways that you can work at placing communication where it belongs using various social software solutions.
Wiki-Based Solution
Using a wiki, like this one, for announcements and mass communication.
How is a Wiki different to Email, and why is it better?
Wiki's give you and everyone else the freedom to add entries as you please. This means if you need to annouce to your department that you will be away and to contact your delegate, you don't need to email someone else to do it, you can post it directly to the wiki yourself.
Wiki's are searchable. With the ability to search a wiki easily, without long indexing times, it's much easier to find that announcement about a meeting today then searching your email.
Wiki's are many to many commmunication tools. Unlike Email designed for One to One, One to Few, and One to Many, wiki's are Many to Many, allowing groups to send a message to other groups - and as such is the appropriate technology for annoucements.
Wiki's provide RSS feeds. Most wiki's provide a RSS feed allowing you to get updates and emails, if you prefer, or you can just access the wiki on your intranet or website.
Data and content is only stored once. Rather than every person downloading a few-megabytes-big pdf, that they don't necessarily need, it can be applied as an attachment to a wiki-entry, allowing those who want it to download and free up space in your inbox.
Less data means less archiving. Storing annoucements in the same place means that the company won't end up archiving thousands of the same email annoucement, instead it is stored once.
A wiki solution will also allow you to organise articles and annoucements into the appropriate categories and subjects. This was you can have easy to find direct links to personal annoucements such as //companyIntranet/ISDepartment/Staff/Away, for all away staff members in the IS Department. This way the valuable business data is easier to access and is more valuable to your company.
Other solutions
Other Solutions - solutions and disucssion surrounding Email Jail. Feel free to add your thoughts and solutions!
Start your Solution
If you want to get your Email Jail Bail now, contact Toast Technology, and consult with us on a solution best suited to your company.